(RFP500158) Job Trainee, Project Financial Analysis & Support (PLANS) (Temporary assignment, 9 months)
Alliance Bioversity & CIAT
Roma
25
Scarso
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Azienda: Alliance Bioversity & CIAT Roma
Alliance solutions address the global crises of malnutrition, climate change, biodiversity loss, and environmental degradation. The Alliance works with local, national and multinational partners across Latin America and the Caribbean, Asia and Africa, and with the public and private sectors.
The Alliance is part of CGIAR, a global research partnership for a food-secure future, dedicated to reducing poverty, enhancing food and nutrition security, and improving natural resources and ecosystem services.
With novel partnerships, the Alliance generates evidence and mainstreams innovations to transform food systems and landscapes so that they sustain the planet, drive prosperity, and nourish people in a climate crisis. The Alliance is part of CGIAR, a global research partnership for a food-secure future. About the position Based in Rome, Italy and under the direct supervision of the PLANS Global Manager, the Job Trainee will be enrolled in a learning period, providing support to the PLANS unit while gaining an understanding of key business processes.
The primary focus will be on effective data management, assisting in information gathering to build reports, and supporting data accuracy throughout grant activities. Responsibilities More specifically, the Job Trainee will learn and provide financial support in the following areas: Financial Management of Grants Assist the team in the collection of data and documentation from various departments to support the preparation of financial reports and audits.
Prepare supporting documentation (e. g. , RSS/ Facilities/IT statements) for financial report submissions and audits.
Coordinate the signature process for financial reports to ensure timely approval.
Partner Financial Reporting and Clearance Processes Assist with reviewing partner financial reports, ensuring the financial reporting checklist is complete and all required information is included.
Support with identification of discrepancies in partner financial transactions and report any issues.
Assist with Reviewing supporting evidence provided by partners and take necessary actions to resolve discrepancies.
Grant Opening and Data Management in the Enterprise Resource Planning (ERP) System Assist with the preparation of grant-opening templates for the ERP system to initiate the opening process.
Support BUS ( Budgeting and Understanding Statement) opening and maintenance in the ERP system.
Assist with linking AE Cs ( Accountable Expense Codes) to projects in the ERP system.
Assist with the timely preparation of the project budget uploads to ensure budgets in the ERP system are up to date.
Support the preparation of proposal budget uploads and proposal Masterfile updates to maintain accurate financial records in the ERP system.
Support with data control and monitoring of budgets and expenses to ensure alignment with project requirements.
Assist with the review and updating of personnel budgets in the ERP system to reflect up-to-date information, including personnel changes and task reassignments.
Assist with payroll cost distribution analysis to ensure the research staff costs accurately reflect project budgets and charging requirements.
Other Tasks Perform any other tasks as required to support the PLANS unit and grant activities.
Requirements Essential Requirements Secondary school education.
Working knowledge of Microsoft Office Suite packages.
Working knowledge of the English language, both written and spoken.
Good interpersonal, communication and teamwork skills, courtesy and tact, and the ability to establish and maintain effective working relationships with people of different cultural and national backgrounds.
Good skills in personal organization and priority setting.
Good client orientation and service approach.
Good time management skills and attention to details. Desirable Requirements University degree in Economics, Finance, Accounting or related field.
Previous internships in Finance, Accounting or related fields.
Work experience in an international environment Knowledge of a second language.
Benefits Terms of employment This is a job traineeship, and the monthly salary is Euro 1,217.
The contract is initially for a period of nine (9) months.
The contract may be extendable based on performance and availability of funds.
Please note that eligible applicants must have the legal status to live and work in Italy: Be Italian nationals holding a valid passport or identity card.
Or be EU citizens holding a valid passport or identity card and confirmation of registration from the Registrar’s Office ( Anagrafe).
Or Non – EU citizens holding a valid Italian work permit (permesso di soggiorno per lavoro subordinato). Applications Please apply online through the website ( ), no later than 14 February 2025 , attaching a curriculum vitae (in English), cover letter (in English), and contact information (e. g. names, email address) of at least three referees .
Please include reference number RFP500158 in the cover letter . Please note that only shortlisted candidates will be contacted. Closing date for applications: 14 February 2025 We invite you to learn more about us at: Please visit our careers page at:
✔ Alliance Bioversity & CIAT
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