Records Coordinator

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Posting Details ( Default Section) Posting Number: ...S Position Title: Records Coordinator Position Type: Staff Location: Villanova, PA Recruitment Type: Work Schedule: full-time/12-months Avg Hours Week Department: 604 - University Advancement Position Summary: Ignite Your Career at Villanova University! Whether undergraduate or graduate, faculty or staff, each community member brings with them a wealth of experiences that enrich our University and shift our perspectives.
As a part of this community, your work will improve lives and ignite change! Why work at Villanova? Join a mission-driven organization.
Since Villanova University’s founding in 1842, we have been inspired by the values of truth, unity, and love, and are a community dedicated to service to others.
Villanova has been included among the nation’s best colleges and universities.
VU’s inclusion again in U.
S.
News & World Report’s 2023 “ Best Colleges” rankings is another indication of the University’s continued prominence and forward momentum.
We believe that an inclusive community fosters an understanding and appreciation for diversity among our students, faculty, staff and administrators.
The Office of Diversity, Equity and Inclusion works to address issues of equity and justice in a variety of ways including workshops, events and employee resource groups Villanova’s most precious asset is our people.
As an employee, you will receive a holistic benefits package, generous paid time off, a competitive retirement savings plan, flexible work options, wellness programs including gym membership, professional development, tuition assistance, and more .
Villanova University has embarked on a 10-year strategic plan, Rooted.
Restless. , with the goal of enhancing the Augustinian Catholic living and learning experience for all members of our community.
University Advancement is seeking exceptional talent to join our mission-driven team working together toward our shared vision for Villanova, fueled by the generosity of the University’s philanthropic supporters as we prepare for Villanova’s next comprehensive capital campaign.
Reporting to the Director of Advancement Data Governance, the Records Coordinator will perform data entry for Villanova constituent records using University database applications in support of the Office of University Advancement and the Advancement Services team.
Maintaining thorough, high-quality data is crucial to facilitate the achievement of University Advancement’s fundraising and engagement goals.
This position will be responsible for administrative and technical tasks, specifically related to maintaining and enhancing constituent data, to maintain the highest level of data integrity for Villanova alumni, students, parents, and friends.
Villanova is a Catholic university sponsored by the Augustinian Order.
Diversity and inclusion have been and will continue to be an integral component of Villanova University’s mission.
The University is an Equal Opportunity/ Affirmative Action employer and seeks candidates who understand, respect and can contribute to the University’s mission and values.
Duties and Responsibilities: Work with the Director of Advancement Data Governance and the Records Analyst to update information on constituents by performing data entry in the university database ( Banner) and Salesforce CRM by transferring data from spreadsheets and other external sources to the database according to established procedures and guidelines.
Verify and maintain the accuracy of data entry by providing support through data audits and various activities related to the maintenance of constituent records by using Banner, Salesforce, Cognos, Constituo and other University Advancement software.
Validate constituent data by using the internet and search tools for research to ensure accuracy for biographic, demographic and educational information.
Assist with documenting departmental and systems processes and procedures as needed.
Participate in the testing of new or modified information systems, applications, and programs.
Other duties and special projects as assigned.
Minimum Qualifications: Bachelor’s degree preferred a mix of post-secondary education and relevant experience may be considered in lieu of degree.
Entry level to two years of experience in an office or administrative setting.
The successful candidate must possess good planning and administrative skills, excellent verbal and writing skills, strong work ethic, demonstrated ability to participate in a collaborative work environment and the ability to manage several projects simultaneously.
Must be proficient in Microsoft Office, especially Excel, and other spreadsheet programs.
Advanced attention to detail with emphasis on accuracy and understanding of data confidentiality principals required.
Ability to be flexible and manage multiple projects while effectively prioritizing workload to ensure deadlines are met is a must.
Excellent verbal and written communication skills.
Critical thinking and demonstrated comfort learning new technologies and systems required.
Experience and ability to work in a fast-paced environment required.
Solutions-oriented approach to work.
Proficiency in Microsoft Office, especially Excel and other spreadsheet programs is critical.
Preferred Qualifications: Previous experience working in fundraising or higher ed advancement is preferred.
Understanding of or experience working with Banner, Salesforce, and Cognos preferred.
Physical Requirements and/or Unusual Work Hours: Requires willingness to attend and provide staff support at select special events which occasionally take place during evenings and/or weekends.
Special Message to Applicants: Posting Date: 06/18/2024 Closing Date (11:59pm ET): Salary Posting Information: Commensurate with experience.
Salary Band: G Job Classification: non-exempt References Needed References Needed Minimum Number of References Needed 3 Maximum Number of References Needed 3 Supplemental Questions Required fields are indicated with an asterisk (*). * How did you first hear of this employment opportunity? Higheredjobs. com Linked In Glassdoor Chronicle Vitae Academic Keys PA Career Link/ Job Gateway Professional Affiliation/ Trade Website Diversity Association/ Publication Website Advertisement in Academic or Professional Publication Referred by a current employee Referred by a friend, family member, or former employee Heard about it at a conference or career fair Browsing the Villanova website Cabrini University employee Other * If your answer to the above question is " Other", please specify the source below.
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