EXECUTIVE ASSISTANT TO THE MANAGING DIRECTOR

Contratto: tempo indeterminato

RESPONSABILITIES Strategic Support &, Coordination ? Provide high-level administrative and operational support to the Managing Director in a fast-paced, sports-driven environment. ? Collaborate with heads of departments ( Sports, Guest Experience, Marketing, Finance) to align day-to-day priorities with the resort’s long-term strategic goals. ? Track KP Is and project milestones, providing regular updates on progress, challenges, and solutions.
Calendar &, Time Management ? Schedule and coordinate a diverse range of appointments, meetings, and travel itineraries for the Managing Director. ? Anticipate and resolve scheduling conflicts, ensuring optimal use of time during peak sports seasons, special events, and tournaments. ? Prepare detailed agendas aligned with both operational needs and strategic initiatives.
Communication &, Stakeholder Engagement ? Serve as the key liaison between the Managing Director and internal/external stakeholders, including sports teams, sponsors, and local authorities. ? Handle incoming communications—emails, calls, correspondence—and draft responses on behalf of the Managing Director. ? Create and edit professional reports, presentations, and proposals, ensuring consistent branding and messaging.
Meeting Management &, Documentation ? Record comprehensive minutes of high-level meetings, capturing critical discussions, decisions, and action items. ? Verify information with relevant department heads (e. g. , sports coordinators, facilities managers) to ensure accuracy. ? Follow up on action items and commitments, monitoring deadlines to maintain accountability.
Project &, Event Coordination ? Coordinate cross-functional projects—including resort-wide sporting events, marketing campaigns, and VIP guest experiences—to ensure timely delivery and budget adherence. ? Manage logistical details for large-scale tournaments, liaising with sponsors, media teams, and sports officials. ? Organize internal and external events, overseeing budgets, vendor relations, and quality standards.
Travel &, Logistics Management ? Arrange complex travel plans for the Managing Director, sports teams, and visiting delegates, optimizing schedules and controlling costs. ? Prepare detailed travel documents and ensure all logistical requirements—such as visas and insurance—are met.
Data Analysis &, Reporting ? Conduct research and gather data on industry trends, competitor benchmarks, and new opportunities for the resort. ? Prepare executive summaries and insightful reports that assist in strategic decision-making.
Administrative Excellence &, Confidentiality ? Organize and maintain files, records, and confidential documents with utmost discretion. ? Uphold the highest standards of confidentiality when handling sensitive information pertaining to resort operations, sponsorship deals, or personnel matters. ? Continuously improve administrative processes to drive efficiency and effectiveness across the organization.

✔ Tempo pieno